Career Opportunities at YKK

Department: Admin and General Affairs
Branch: Durban
Reporting to: Durban Branch Manager

Purpose of the Job:

To manage the overall administration, communication, switchboard and front office with a service champion attitude as well as professional mannerism.

Qualifications Required:

• Matric.
• Office Administration Certificate.

Knowledge Required:

• Knowledge of Office Administration.
• Knowledge of Microsoft Office.

Behaviours and Attitudes:

• Must be presentable.
• Attention to detail.
• Ability to work under pressure.
• Must be service-oriented.
• Sound telephonic and communication Skills.
• Good command of English
• Willingness to assist other departments.
• Must be a team player.
• Strong administration, planning, and organisational skills

Key Result Areas:
1. Switchboard

• Maintain efficient and courteous reception.
• Manage all incoming calls in a prompt, professional, and efficient manner. Responsible for phone management.
• Report faults to Supima
• Receive and send Faxes when required and maintain incoming and outgoing log.

2. Receiving visitors

• Give access to visitors and staff promptly, being aware of not compromising security.
• Welcome persons entering YKK premises in a friendly way and determine purpose of their visit and arrange/direct them efficiently to specific destination.
• Work efficiently with courier companies (dispatching and receiving parcels). Responsible for visiting guests with regards transport arrangements, meals, and accommodation.
• Responsible for coordinating with the office assistant for teas/coffees/meals when meetings are taking place in Durban.

3. Office Administration and other Duties

• Maintain and record keeping of daily staff records and related data bases. Control of inter company related documents. 
• Control all kitchen purchases and related stock.
• Control the day to day functions of the employee allocated to cleaning & tea. Management of travel bookings.
• Support employee with Biomatric challenges and Coordinate with HR.
• Liaise with other branches for admin related queries.
• Maintain general office filing.
• Assist management and sales representative when needed.
• Assist Branch Manager with branch administration.
• Assist Head Office in the collection of funds from Debtors in an efficient and cost effective manner.
• Assist with control of POD’s, the POD checklist and scanning onto the server to the correct file. 
• Assist with the control of office stationery and supplies. 
• Update the cash sales payment control database on a daily basis.

4. Assisting Management

• Assist IT Manager with administration of the Durban branch.
• Assist all Managers as and when required
• Ad hoc as required.

If you are interested in this position, please send your CV to HR Office: francinah_mailula@ykk.com